Yesterday I committed the final changes (and still missed a few typos – ugh) to the WordPress plugin repository. The v0.10 release addresses the problems with required fields on a Google Form. I’ve heard from several people who’ve told me this fixes the problems they were seeing but if you run into something, add a comment here and I’ll do my best to take a look at it.
Note: I’ve also changes the beta download link to resolve to the WordPress download so the beta is no longer available.
The simple answer is: I don’t know. Usually I try to at least smoke test wp-SwimTeam before a new release of WordPress goes out but I haven’t gotten to it yet for 3.2. We’ve had two swim meets in a row postponed due to weather which means all of the pre-work has to be done twice. Bleh. Tonight’s forecast doesn’t look much better either. I will try and run some tests before the end of the week but for now I recommend staying on 3.1.4.
There was a typo in one of commits I made over the weekend which resulted in the Opt-In/Opt-Out CC address not working correctly. This release fixes that problem (which was affecting the MacDolphins). The release is available from the Download page and has also been committed to the Plugin repository. It should appear via the Auto-Updater in the next hour or two.
Update: I had the version number wrong in the post title – the correct version is 1.12.662.
About a week ago one of the volunteers inadvertently registered (Opt-In) our entire rosters for a swim meet. An Opt-In will supercede any existing Opt-In or Opt-Out information so we lost our entire scratch list for our meet this past Tuesday. I was out running errands getting my son ready to go on a mission trip when I started seeing numerous registration e-mails coming across my phone. Yikes – what happened? Initially I thought someone had gotten administrative access to our database and was playing games.
As it turns out the mistake our volunteer made was an honest one and I tracked it down by examining the Opt-In/Opt-Out records in the database. I have always logged the user ID for the user who submitted an Opt-In/Opt-Out request but never displayed it as I never had a need. It would have been really useful last weekend – imagine digging through your database using phpMyAdmin on an iPhone which is how I found it because I wasn’t anywhere near a computer at the time.
As a result of this exercise I have enhanced the Swim Meet Report on the Report menu to optionally show the user detail for the user who submitted the request. I also changed the Time Stamp so it can be shown if desired. Both of these options are on by default.
This release also addresses a bug where Opt-In/Opt-Out email confirmations were being sent to the Registration e-mail address. For a lot of teams this is probably same address but for the MacDolphins it is not. The result was our Accountant was being flooded with Opt-In/Opt-Out email confirmations and has been for the past three years! She never mentioned it to me until recently. Oops!
The release is now available from the Download page but has not been committed to the WordPress Plugin Repository yet because WordPress changed all of their passwords last week. While I can login to WordPress.com without any problems, I cannot get access to the plugin repository. Hopefully I will get this sorted out soon and then it should appear as an automatic update from the WordPress plugin repository shortly.
Update: I finally got my WordPress.org password issue straightened out and have committed the latest set of changes. The automatic update process should proceed within a couple hours.
I have tracked down the problem that was causing the opt-in/opt-out list to be displayed incorrectly when called from the wpst_meet_report short code. I have fixed the problem and made a new release available. The release is now available from the Download page and has been committed to the WordPress Plugin Repository. It should appear as an automatic update from the WordPress automatic update process in the next couple of hours.
I have uploaded an early release of 1.9.646 to the Downloads page. This new version has the ability to send out Job Assignment reminder e-mails. There is a new action available from the Manage->Swim Meets tab called “Job Reminders”. This action will pull all of the job assignments for the requested meet and send a reminder e-mail to each person.
The MacDolphins are testing this functionality this weekend for our Time Trials on Tuesday and barring any problems, I’ll make it available via the WordPress plugin repository later tonight or early tomorrow. If you want it early, download it and install it manually from the Download page.
Over the past week or so I’ve been working on some new functionality that is finally ready to go. The opt-in/opt-out module has been based on strokes since the initial implementation and this model worked well for the MacDolphins but some other teams prefer to register (or scratch) swimmers on a per event basis.
Events have been supported for a while but other than adding them to a swim meet, nothing has been done with them. The existing event functionality is the basis for the results work I hope to complete some day. Because the Event information is already defined, allowing the Opt-In/Opt-Out module to be based on the actual events was pretty straight forward. There is a new setting on the Options->Swim Team tab which controls which Opt-In/Opt-Out model wp-SwimTeam uses (Event or Stroke). By default it will continue to use Stroke since that was the original functionality.
The new functionality had a ripple effect across much of the plugin, causing changes to the Reports module and other places too. While working on the Reports I decided to expose the Job Assignments and Swimmers Reports for all users however non-admin users will only see their own job assignments or their own swimmers. This new functionality also came from one of the MacDolphins parents who wanted to be able to see which jobs she had signed up for. In the same conversation, another parent asked me if I could make it so she could see if she had scratched her swimmers. These two requests led to exposing some of the Reports in a limited fashion to all users.
The last major feature is the ability to run a report that shows the parents of active swimmers and their status against the volunteer (jobs) commitment set by the team (set it to zero for no commitment). This is a feature our volunteer coordinator has been after me to implement for some time. While the Report works fine, it is a little slow, particularly the first time it is run so be patient.
The new version modifies the database tables so PLEASE BACKUP your database before you install it. I don’t expect any issues and I’ve been running it on the MacDolphins site for the last two days but it is always a good idea to backup your database before upgrading.
There are a few other minor bug fixes and cosmetic changes that I made while working on these improvements. I ran into one very odd bug that only exposed itself on Chrome – I’ve changed the Load All Events functionality because the Javascript that pulled all of the events from one list box to another didn’t work on Chrome.
There are still some things to improve – I’d like the list of events a swimmer can be registered for be limited to the events for their age group but don’t have good solution for that right now. I am considering using icons across the action bar instead of the drop down menu. I had moved away from buttons because they didn’t fit but the dropdown actions are confusing so don’t be surprised to see icons in the near future if I can find some I like!
The WordPress plugin repository has been updated so the plugin should begin to auto-update soon too but in the meantime, you can find the latest release on the download page.
This evening I finished the Job Commitment Report. I am not sure why but I had a tough time getting going on this one. It will appear as a new tab on the Reports menu and will report the total number of credits a user has committed to for the requested season. The report is limited to the users who have swimmers registered for the specified season.
While working on this new functionality I also found a couple of minor bug which I have also fixed. One of the bug failed to account for a swimmer unregistering for a season so they still would have been seen as active.
I hope to have a release out in the next day or so.
I have completed all of changes to support the opt-in/opt-out event model I described late last week. I have not released the update yet as I am still doing some testing. I have it running on the wp-SwimTeam demo site. You can see an example of what one of the reports would look like when swimmers are registered on an event basis instead of a stroke basis.
While working on this I found some problems with the Events module which I have also fixed. One was a very odd case which only was exposed in Chrome as it worked fine under IE9 and FireFox 4. It turned out to be some sort of a Javascript difference between browsers so I have changed the GUI for the Load Events form.
If you switch from the stroke based model to the event based model for opt-in/opt-out, you may see some empty or unknown events for existing records. These are due to a non-existent event id in the record. It doesn’t really hurt anything but does look odd on the report so I plan to look into it.
I am looking for someone to do some testing before I release an update, if you want to help, get in touch with me.
A quick turnaround on the bug reported a short time ago. It has been fixed and I have posted v1.7.608 of wp-SwimTeam. This fixes the bug which essentially made the Manage->Users tab almost unusable unless you had a very small number of users.
This release has also been pushed to the WordPress plugin repository so it should be available via the plugin updater fairly soon.